Also participate in the documentation and improvement of client invoicing processes, with integration to existing corporate functions, Assist in the supporting the Engineering infrastructure functions, monitoring and reporting of operational performance, Compliance monitoring of all Engineering related activities (vehicle usage, fuel consumption, engineering productivity, cell phone usage, purchasing card usage, client billing processes, etc. *?��瑏��z
; ��#x%��#�Go�}ͼ�[�����D�#���݃�������G"Ӏ���+���v�S����@q(y�)*������N�����*�)�$. Print and distribute conference room calendars every morning. (average box of paper), Notary Appointment preferred but not required, Coordinate office activities and operations to secure efficiency and compliance to company policies, Supervise administrative staff and divide responsibilities to ensure performance, Manage agendas/travel arrangements/appointments etc. Duties; Carrying out general office duties. Office Administrator, Office Assistant, Office Secretary, Receptionist, Office Clerk, Customer Service Representative Beautiful ready-to-use templates Win over employers and recruiters by using one of our 18 elegant, professionally-designed resume templates. Administrative support of senior executive, including expense reimbursement, calendar and contact maintenance, and travel coordination, Ensure premises and office facilities are fit for purpose and represent the Brand requirements at all times, Provide administrative, secretarial and support activities for the HK based Management team as and when required (flights, hotels and transportation), Act as a receptionist to answer the mainline phone, deal with queries, field calls and take messages, Manage distribution of national and international mail and packages – incoming and outgoing, Ensure the office, kitchen area and meeting rooms are kept neat and orderly, Ensure a clean and clear desk policy at all times within the office environment, Assist in ad-hoc projects and tasks for Finance, HR, Communications and IT, Escalate matters that require senior management concurrence in a timely matter to line management, Perform ad-hoc duties as assigned by line management, Must have administrative assistant experience, Must be well organized and possess strong communication skills, Reception desk responsibilities - Professionally answer incoming customer calls and assist in resolving caller inquiries, arrange courier pick-ups, greet visitors, and assign appropriate badge and key fob as needed, Process all incoming and outgoing overnight packages, U.S. mail, and intercompany mail using a dual control system. endobj
Resume Wizards or Templates that are available online or included in many word processing programs. Schedule appointments and complete travel or conference arrangements. To include regular 1-2-1s, Prepare, compose and distribute presentations and reports, Assist Programme Manager to be prepared for all senior LT meetings including action tracking, Assist with other senior managers on SCIS Programme, Encourage and nurture good working relationships with colleagues, Analyse issues, determine priorities and establish a course of action to follow through to completion, Prepare, compose and distribute correspondence, reports, forms both internally and to the wider Customer as required, Work with colleagues in other functional areas such as Programmes, Communications, Supply Chain, Operations, Engineering, Legal, HR, IT, Research & Development, Support Services, Finance, Ethics to align and coordinate actions, Manage and maintain up to date Programme Hot Desk and Staff Desk Allocations for Permanent Staff, Contractors, Suppliers and Customer Joint Working Staff, Manage the day to day operation of the Facilities functions and handle all administrative duties diligently and independently, Handle general office HR functions including claims and expenses compilation, Raise all necessary requisitions to enable the office to operate, also provide requisition support and guidance to KL BIS management, Maintenance including minor repairs, cleanliness and complaints, Review of existing procedures for all related services to ensure continuous improvement, To undertake and complete any other assignments that may assigned from time to time, Support and carry out the day to day operation of the Admin functions and handle all administrative duties diligently and independently, Provide assistance to external clients who are requesting information, explanations, database support, written materials, and data reports, Employee expense reports and reimbursements, Ordering/cancelling/tracking us of fleet credit cards, Easily access internal and external information and resource products using information technology tools which support the work of the Administrative team (e.g. Safety Warden Program, Ergonomics, Snack and Drink Program, ISAAC, etc. Contacts appropriate vendors for repair or maintenance, Receives and routes all deliveries at the front desk. endobj
Maintains local Boeing base presence, Provides specialized on-the-job training to Customer regarding Boeing resources, Researches information to assist customers in resolving moderately-complex operation issues, Assists management in negotiating cost, coordinating and organizing special events. Ordering of supplies and office equipment maintenance. Maintain office filing systems (employee, OSHA, payroll, bonus), Manage Open Hire requisition system and support recruiting to fill open positions to include: prescreening applicants and facilitate pre-employment testing for available positions, Process New Hires to include: employment paperwork, New Hire Orientation, benefits enrollment, and online training courses, Track all branch employees training (Safety, position training, Code of Conduct, onboarding), Administer and schedule drug/alcohol testing for new hires, post incident, or for cause, Support to answer questions related to benefits, training, recruiting and safety, Coordinate and communicate activities for the branch, including all employee events, Order and track office, warehouse and uniform supplies, as well as employee purchases, A minimum of 2-3 years office administration experience in a busy environment. 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